Every Candidate.
Every Milestone.
One Clear System.
Equate Ed gives apprenticeship, residency, and Grow Your Own programs the shared data infrastructure to connect universities, districts, mentors, and Candidates— tracking each Candidate’s journey from entry through preparation, placement, and completion in one platform.
OUR PLATFORM
How our product works
Equate Ed connects candidates, mentors, course providers, state agencies, and school districts in a single, secure environment, covering everything a Candidate touches from application through certification.
Clinical Placement Management
Coordinate and document every placement: school, mentor, principal, subject, grade, and required hours, from a 10-hour observation to a full apprenticeship.
Candidate Records
Every Candidate’s record in one place, from application through completion, current as the work happens rather than reconstructed later.
Hours & Wage Tracking
Track paid and unpaid hours by Candidate, site, and cohort, submitted weekly and approved by the assigned mentor.
Competency Rubrics & Evidence
Build program-specific rubrics and capture evidence at each stage, so accreditation evidence exists before anyone asks for it.
Mentor Coordination & Observation
Centralize mentor observations, coaching conversations, and feedback in one shared workspace, without the paperwork burden.
Document Collection & Approval
Upload, route, and approve the documents a program is required to keep, without a separate shared drive.
Assessment & Certification Tracking
Course results, licensure exam status, and certification area in one view for every Candidate.
Program Dashboards & Reporting
Filter by district, state, program, or status and export to XLS. Reporting runs off records that are already current.
Modular by Design
Turn on what your program needs today, and add more as it grows, without a rebuild.
Supports every educator preparation model
The designation is a label. The structure is configurable. Programs are assembled from credential type, clinical model, placement requirements, and hour thresholds, so these all run on the same record.
Built for every kind of educator preparation program
Equate Ed brings Candidate progress, placements, hours, milestones, documents, and compliance requirements into one record. Whether you’re a university, college, school district, nonprofit, or school management organization, your team can spend less time reconciling information and more time supporting Candidates and making decisions about progress, placement, and completion.
Universities and Colleges
Placements sit with a dozen district partners, coursework sits in the LMS, and evaluations sit on paper. Equate Ed holds the clinical side your student information system was never built for, so accreditation evidence is assembled as the work happens rather than the month before a review.
Evidence structured from day one
Competency ratings, hours, and artifacts attach to the Candidate record as they are captured.
Placements across every partner
School, mentor, principal, subject, grade, and required hours on every placement record.
Coursework and related instruction
Course templates with credits and grade requirements, sections by term, and enrollment.
TRUSTED PARTNERS
TRUSTED PARTNERS
HOW IT WORKS
How does your program get up and running?
No custom development. No multi-month implementation. Four steps and your program is live.
01
Configure your program
Set designation, credential type, clinical model, placement requirements, and required hours. Configured, not custom-built.
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02
Bring your team in
Coordinators, instructors, mentors, and Candidates get role-based access scoped to their own organization.
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03
Track as you go
Hours, coursework, competencies, and evaluations are logged as they happen, and mentors approve submitted hours in the system.
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04
Ready-to-go reports
Filter, review, and export. Reporting runs off records that are already current, not rebuilt before a deadline.